Once you and other reviewers have added shared notes to a document, it’s important to be able to view, filter, and focus on specific users' feedback.
Cognidox’s Preview tool provides flexible ways to manage and organize multiple reviewers' notes.
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Viewing Shared Notes
To view all shared notes on a document:
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Open the Document Details page
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You will see a summary showing the number of review requests and responses.
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You can also see a quick count of shared notes attached to the document.
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Click on the Review History link
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This takes you to the Review History page where you can see a detailed log of reviews and notes.
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Open the Document Preview
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Click the Preview link to launch the document in the preview tool.
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All shared notes will be visible within the Preview interface.
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Working with Notes in Preview
Inside the Preview tool:
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All notes are displayed alongside the document.
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Hover over a note in the notes list to highlight its location in the document.
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Hover over the document itself to see highlighted markers for all notes.
When many users add notes, the document can become crowded with overlapping annotations. Cognidox provides an easy way to manage this.
Filtering Notes by Creator
To make the review process more manageable:
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Look at the user list on the right side of the Preview tool (above the notes list).
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Click on a user's name to hide or show their notes.
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Clicking a user's name will toggle their notes on or off.
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This allows you to focus on one reviewer’s feedback at a time.
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This filtering method is especially helpful when multiple reviewers have commented heavily on the same sections of a document.
Further information
Online help pages:
Other knowledge base articles: