Creating LMS user groups for trainingUser groups are different from role groups:
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A role group assigns a set of document-related rights (user roles) to any users in those role groups; A user can only belong to one role group, since it defines everything that user can do.
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A user group is simply a collection of users, often grouped by function, such as "Full-time employees", "HR staff", "Fire Safety Training Group", or "Marketing department". A user can belong to more than one user group, as they might have multiple functions within an organisation.
Where can I find videos?
Check out the Security Training articles and Creating LMS user groups for training.
What can I do with user groups?
We won't go into great detail in this article, since much of the information already exists in the online help (and associated videos), but these are some of the uses of user groups:
- Dedicated email address, with associated email notifications.
- Used in one or more security profiles
- Used in one or more routing rules
- Used to restrict access to one or more documents
- Used to assign LMS training
Where can I find more information?
There's more on this in the Security Training articles and the LMS articles.
There are also dedicated topics in the online help. For example:
- Managing user groups
- Managing private workspaces
- Assigning security profiles
- Managing view policies
- View policy reports
- Adding notification rules for a category
- Creating LMS user groups for training